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Documents To Be Sent With The Application


Make a copy of your original diploma and have it stamped and signed by a Notary Public. Keep everything neat.

*If applying to an undergraduate program, include a copy of your Attestat instead.*

If you have not yet received your diploma, you cannot send a copy of it. Universities understand this situation. If you are accepted, the university may ask you to forward a copy of the diploma once you receive it.


You need to translate your transcripts (Marksheet) into English since it is usually in Bengali. The copy of  the English version must be stamped and signed by notary public.

If you have not yet graduated, your transcripts should include all classes taken and grades received so far.

Letters of Recommendation

Letters from faculty members (professors and/or teachers) are very important because your teachers are in the best position to assess your ability to do advanced academic work. Obviously, you will want to approach faculty members in whose classes you have done well. You want people who know you personally, hence the importance of talking with your teachers, both as you take their classes and when you seek advice on possible graduate programs. Other possibilities are supervisors and directors with whom you have worked.

When deciding who will write your letters, pick teachers or supervisors who know you well. Try to pick people in different areas, maybe a professor in your field, your English teacher, and the supervisor in your research laboratory, for example. Try to balance the letters; if you include a letter from a professor who is very famous in the West but does not know you well, make sure the other 2 letters are very specific. Since these letters should evaluate your potential for study in a particular department, it is better to have at least one letter from someone in your field who is qualified to evaluate you.

Usually 3 letters are requested. You should send exactly as many as are required. While too few may cause them to consider the application incomplete, too many means they have more to read, and they might not be pleased.

Each recommendation should be signed by the recommended and enclosed in an envelope. The university generally expects that you will not see the letters. However, Bangladeshi have little experience writing such letters; you may want to look at it and make sure that it is done correctly. You are highly advised NOT to write your own recommendations. It is obvious to a native speaker when the same person has written all of the letters. It is to your advantage to obtain well-written, detailed recommendations from teachers and supervisors who know you well.

Checklist For Sending in the Application

Parts of application

application for admission

statement of purpose

application for financial aid

application for fellowships or indication of interest

Included with application

verified copy of diploma and translation

verified copy of transcripts and translation

letters of recommendation

Sending in the Application

To avoid losing parts of the application, send it along with copies of documents and letters of application in one large envelope. The recommendations should be sealed in smaller envelopes and enclosed in the big one.

If you are able to pay the application fee, it is better to do so. Some schools will waive the fee, but others will not. If you ask them to waive the fee, send the application in early, before the deadline. If they refuse to waive the fee, they will hold your application and contact you. In that case you should send the money immediately so that you do not miss a chance to be considered for financial aid.

  • If you are applying to graduate school and are unable to pay the application fee, send the application to the academic department to which you are applying. Only the department may apply for a fee waiver. If you are able to pay, follow the instructions on the form.

  • If you are applying as an undergraduate, send your application to the undergraduate admissions office, whether or not you are able to pay the application fee. Be aware that undergraduate departments rarely grant fee waivers.

Deadlines for decisions on financial aid are often in January and February. Do NOT wait until the deadline. Send as soon as possible.

After you mail the application, it is your responsibility to stay in touch with the university departments to monitor the progress of your application. If you do not receive a response by April, you should contact the university.

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Sajjatul Islam Nobel,  Email:
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Updated: January 06, 2006.

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